Privacy Policy

1. Introduction

The Mindset Matrix Institute™ ("the Institute," "we," "us," or "our") is an assumed name of The Body Refinery, LLC, a Texas limited liability company. The Institute operates the website mindsetmatrix.institute (the "Website"). This Privacy Policy explains what information we collect when you visit or use our Website, how we use that information, with whom we share it, and the choices you have. By using our Website, you agree to the practices described in this policy. If you have questions or concerns, please contact us at [email protected].

2. Information We Collect

Information you provide voluntarily. When you submit an inquiry or consultation request form, we may collect your name, email address, phone number, organization or employer, job title, and the content of your message or inquiry. We also collect information you provide when communicating with us by email or phone.

Automatically collected technical information. When you visit our Website, our hosting and analytics infrastructure may automatically collect certain technical data, including your IP address, browser type and version, device type, operating system, referring URL, pages visited, and time spent on pages. This information is used in aggregate to understand how visitors use our site and to maintain its security and performance.

Cookies and similar technologies. Our Website uses functional cookies necessary for the site to operate correctly. We may also use analytics cookies to understand aggregate visitor behavior, subject to your consent. Please see the Cookies section below for more detail.

3. How We Use Your Information

We use the information we collect to respond to your inquiries and consultation requests; provide information about our coaching services and programs; communicate with you about your relationship with The Institute; improve the functionality, content, and performance of our Website; maintain the security of our systems and prevent fraud; and comply with applicable legal obligations. We do not use your personal information for automated decision-making or profiling.

4. Cookies and Tracking Technologies

Our Website uses cookies — small text files stored on your device. We use session and functional cookies required for the site to operate. We may use analytics cookies to understand how visitors interact with our content in aggregate. We do not use advertising cookies or behavioral tracking cookies for third-party advertising purposes. You may adjust your browser settings to refuse or delete cookies; however, some features of the site may not function correctly without them. When you first visit our site, you will be presented with a cookie consent banner where you can accept or decline analytics cookies.

5. Analytics

When you accept analytics cookies, this Website uses GoDaddy's website analytics service (C2 Signals) to understand aggregate patterns of how visitors use our Website — such as which pages are most visited, how long visitors spend on the site, and which links are clicked. This service is provided by GoDaddy Operating Company, LLC, which processes data on our behalf as a contracted service provider. Analytics data is used solely to improve our Website and services. No analytics data is collected before you provide affirmative consent. You may withdraw consent at any time by selecting "Cookie Preferences" in the footer. We do not sell, rent, or share personally identifiable analytics information with third parties for their own commercial purposes.

6. Third-Party Services

Our Website may integrate with or link to third-party services, including scheduling tools (if configured), website hosting and infrastructure providers, and email service providers. These third parties may process information you submit or that is automatically collected when you use their embedded services. Each third party operates under its own privacy policy, and we encourage you to review those policies. We select service providers that we believe maintain reasonable data protection practices.

7. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We may share information in the following limited circumstances: (a) with service providers who assist us in operating our Website and delivering our services, under confidentiality obligations; (b) when required by law, regulation, or valid legal process; (c) to protect the rights, property, or safety of The Mindset Matrix Institute™, our clients, or others; or (d) with your explicit consent.

8. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, to maintain our business records, and to comply with applicable legal obligations. When information is no longer needed, we take reasonable steps to delete or de-identify it.

9. Data Security

We implement reasonable technical and organizational measures to protect the information we collect from unauthorized access, disclosure, alteration, or destruction. These measures include secure data transmission protocols and access controls. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

10. Your Privacy Choices

You have the following choices regarding your personal information:

Cookie preferences: You may adjust your browser settings to refuse or delete cookies at any time.

Email communications: If you receive email communications from us, you may opt out by replying with an unsubscribe request or contacting us directly.

Access, correction, or deletion: You may request access to, correction of, or deletion of personal information we hold about you by contacting us at [email protected]. We will respond to reasonable requests within a reasonable time.

11. Children's Privacy

Our Website and services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe that a child under 13 has submitted personal information through our Website, please contact us at [email protected] and we will take steps to remove that information.

12. Third-Party Links

Our Website may contain links to third-party websites or resources. These links are provided for your convenience and do not constitute an endorsement. We are not responsible for the privacy practices, content, or availability of third-party websites. We encourage you to review the privacy policies of any third-party sites you visit.

13. International Visitors

Our Website is operated from the United States. If you are visiting from outside the United States, please be aware that information you provide may be transferred to, stored, and processed in the United States. By using our Website, you consent to the transfer of your information to the United States in accordance with this policy.

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make changes, we will update the "Last Updated" date at the top of this page. Your continued use of our Website after any changes constitutes your acceptance of the updated policy. We encourage you to review this page periodically.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

The Mindset Matrix Institute™
Email: [email protected]
Phone: 281-826-1444